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Facility and Office Manager

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The Adecco Group, the world’s leading provider of HR solutions, is looking for a professional for its partner in the following position:

Facility and Office Manager

•Oversee the activities of the office management team in Continental Europe
•Collaborate with the commercial leaders and support functions to set the scope and objectives of the office management team and adjust it as business needs change
•Guide the team in each country to manage the portfolio of corporate accommodation provided to expatriate employees
•Oversee the process to support meetings (internal and external) and the allocation of meeting rooms
•Oversee and guide the team on booking of employee and commercial team events and the procurement of travel and accommodation for employees, leveraging approved corporate suppliers and in line with company policy and agreed process and in collaboration with the corporate travel team
•Ensure external supplier contracts are kept up to date and accessible
•Ensure that legal documents are filed and processed as required and maintain process for archiving company documentation in line with legal requirements in the region
•Arrange office management and reception cover during holiday periods & absence
•Play a leading role in the procurement and build out of new offices, in collaboration with commercial leaders and the global facilities leader and in adherence to company policy
•Ensure that any processes required to ensure a safe and legally compliant office environment are implemented in Continental Europe
•Put processes in place to support the Internal IT department to maintain and track inventory of allocate laptops, blackberries, mobile telephones etc.
•Own the process for the allocation and tracking of company equipment to employees
•Own the process for Asset Inventory Management and ensure up-to-date Asset inventory is maintained
•Provide procurement support, when required, to internal corporate functions (including procurement and supervision of office & kitchen supplies by local staff)
•Work with the office management and admin teams to identify processes that can be centralised
•Manage the Access Control system – including monitoring and reporting

•College or University degree
•10+ years previous experience of facility and office management including health and safety aspects and leading a team of 5 people at least including remote locations
•Fluent in English at least and ideally one other Continental European language - ideally German. French or Spanish would be a plus
•Ability to motivate and coach a team
•A “global mind-set” with good Experience working in a complex multi-cultural environment and flexibility to work with the US, various European and Asian cultures
•Excellent organisational skills and high attention to detail
•Strong communications skills including presentations and documentation
•Ability and willingness to travel abroad

Place of work:

If you are interested in the position, please send your CV –s in English and Hungarian to E-mail cím megjelenítése with the name of the position and please register yourself at Link megjelenítése.

Helyek Budapest
Kategória Szervezés / Menedzsment / Cégvezetés
Munkaidő tipusa Teljes munkaidő
Aktiválás időpontja 2014.04.22.
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