We are looking for a Business Operation Specialist colleague to support our Business Unit of 360+ employees (IPPS) and management in our daily job:
- Supporting the department management in their daily job
- Supporting the colleagues of the department with their administrative tasks
- Coordinates, organizes and administers the schedule of managers and staff
- Handles and coordinates appointment requests of external partners and company employees, receives and attends guests.
- Prepares contracts, written documents, letters.
- Records invoices
- Performs protocol tasks
- Keeps contacts with internal organizational units
- Prepares meeting minutes and memos
- Coordinates the purchasing and ordering of office supplies and stationery for the organizational unit.
- Provide support in organizing business travel.
- Organizes smaller events as requested
- Prepares financial reports on-demand for the given business unit
- Prepares non-routine managerial reports
- Supports the work of the manager of the given business unit
Elvárások / Requirements
- Advanced level English knowledge (B2/C1)
- Experience in supporting business departments
- Experience in supporting management
- Professional use of MS Office programs
Soft skills and personality traits relevant for the position:
- Customer oriented attitude
- Flexibility and personal readiness for action
- Excellent problem identification and solving skills
- Team-player attitude
- Open minded, open for learning
- Intermediate german knowledge (B2) is an advantage