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Archiving Coordinator

Our client European Institute Of Innovation and Technology (EIT) looks for a new colleague


Archiving Coordinator


for 12 months


Salary: from 795.000 HUF gross







  • Support EIT DMO and DPO to manage data and records in accordance with the EIT`s document management policy and procedures and to implement document management plan.

  • Assist in the organization, description and preservation of the Institute`s archive collection (both paper and digital format)

  • Evaluate documents for preservation and retention (i.e. identification of content, administrative retention periods and follow-up actions)

  • Support the DMO to prepare the official records (paper and electronic) for transfer to the Historical Archives or for elimination

  • Draw up the relevant checklists, reports and notes related to the archiving procedures applicable to the retention and destruction of records

  • Update and maintain the electronic archival database

  • Advice the DPO on compliance with the applicable Data Protection requirements for a large amount of document collection

  • Support the Document Management Officer, Unit Focal Points responsible for archiving and document management




Professional experience:


  • Professional experience in document management administration of at least 2 years (at least 3 years in the case of secondary education); covering the field of records management, in particular electronic and document archival processes and techniques.

  • Strong Computer literacy, including a very good solid knowledge of MS Office (Excel in particular) and web applications.






  • A post-secondary education attested by a diploma, or

  • A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least two years




Language skills:

  • Excellent/Proficient command of the English language (C1 Level based on the Common Framework of Reference Languages)




IT Skills:

  • Strong Computer literacy, including a very good solid knowledge of MS Office (Excel in particular) and web applications.




Other skills and competencies:


  • Strong administrative and analytical skills;

  • Excellent organizational skills and ability to deal effectively with a wide variety of electronic data

  • Very good communication skills in English;

  • Good coordination skills, problem-solving attitude, flexibility, discretion and reliability;

  • Service-minded and pro-active working attitude;

  • Ability to work autonomously and as a member of a team. 

Archiving Coordinator

Full time

Published on 13.01.2021