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Emergency Supply Chain Associate (Roving)

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Title of Position: Emergency Supply Chain Associate (Roving)

Position Number: 10022764; 10022765 (two positions)

Category & Level: General Service, G-6

Location:  Division of Emergency, Security and Supply (DESS) Global Service Centre, Budapest

Effective date:  As soon as possible

Duration: initially for a period of one year

Closing Date: 11 January 2015


In view of the increased emergency preparedness and response needs, for both refugee and IDP situations, in the context of complex humanitarian operations where UNHCR’s leadership and coordination role is increasingly important, UNHCR’s emergency capabilities have been adjusted and reinforced in keeping with today’s emergency environments.  The Community-Based Protection approach, the new Refugee Coordination Model, and UNHCR’s commitments under the IASC Transformative Agenda and L2/L3 emergency protocols underpin the Organization’s emergency coordination, preparedness and response.

In order to keep abreast with these new challenges, the Emergency Capacity Management Service (ECMS) under the Division of Emergency, Security and Supply has been  reconfigured into an emergency coordination, preparedness and response structure with a view to build a more robust and predictable emergency response and organizational preparedness.  Emergency response deployments will be team based, with a core capacity of Senior Emergency Coordinators and teams of professional staff based in Geneva, supported by four general service positions based in Budapest who will also be on permanent standby for emergency deployments.

The Emergency Supply Chain Associate (Roving) will form part of one of the three Emergency Preparedness and Response Field Teams (“Emergency Teams”) and will be on permanent standby for emergency deployment.  S/he will deploy with the team to prepare and respond to new refugee and/or IDP emergencies and provide operational support on both supply logistics and procurement activities to the UNHCR Representative in the country or region, under the overall supervision of the Senior Emergency Officer (Programme).

The incumbent should be versatile in all supply chain processes, i.e. from procurement to logistics, warehousing, custom clearance, asset management, etc. so as to enable an effective logistical and procurement response that meets the prevailing needs and priorities of a given emergency.

When deployed on an emergency mission, the incumbent will receive specific ToRs for the mission, including reporting lines during the deployment.   When not deployed, he/she will assist DESS with the preparation of related emergency preparedness and contingency planning as well as training material and activities, and/or, in agreement with the direct supervisor, assist the relevant functional units in Budapest (Supply Management and Logistics Service and the Procurement Management & Contracting Service) on supply/procurement tasks.



  • UNHCR's emergency operations receive procurement and logistics support for early emergency response to Persons of Concerns (PoCs) 
  • UNHCR delivers quality goods and services to PoCs in compliance with supply chain rules and procedures and in timely manner.
  • Early and continuous local liaison with supply partners effectively supports emergency supply activities.


  • In the event of an emergency, be ready for deployment within 72 hours.
  • Prepare immediate short and medium-term supply plans (procurement and logistics) for delivery of relief items and essential services to PoC in a nascent stage of emergency operations.
  • Set-up emergency modus operandi for customs clearances and ensure their processing in timely manner.
  • Set up and manage storage of inventories according to UNHCR rules and regulations as well as "best practices".
  • Coordinate transportation and distribution of relief items in early stages of emergencies with the involvement of key national and international stakeholders including vendors relevant for supply of goods and services.
  • Maintain accurate and comprehensive records on supply activities and provide analytical reports and updates as required particularly for emergency fund raising.
  • Evaluate requisitions to ensure that specifications are in order.
  • Draft and dispatch tender documents, assist in the evaluation of offers and proposals, draft bid-tabulations, prepare proposals to the Committee on Contracts for awarding contracts.
  • Ensure monitoring of the manufacture/transport of ordered goods to ensure timely delivery which is critically important in emergency situations.
  • Provide guidance and advice on UNHCR's procurement policies and procedures to support and assist implementing partners and requesting units from the onset of an emergency operation.
  • Contribute to establishing implementation modalities for effective asset and fleet management ensuring regular monitoring of assets/fleet pool that saves cost and safeguards the investment of the Organisation.
  • Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
  • Perform other relevant duties as required.

When not deployed in emergency missions:

  • Assist DESS with the preparation of related emergency training activities.
  • Assist the relevant functional units (SMLS and PMCS) with duties agreed upon with the director supervisor


  • Identify, assess and select vendors based on their capability for delivering commodities and services and conduct procurement activities in accordance with the prevailing rules and regulations.
  • Determine shipment methods, routes and delivery schedules to meet demand in the most timely and cost effective manner.


  • Completion of the Secondary School Education with post-secondary training/certificate in Trade, Business Administration, Economics, Marketing or a related field.
  • Minimum 6 years of previous relevant job experience.
  • Fluency in English language.
  • Managing Resources
  • Analytical thinking;
  • Stakeholder management,
  • Planning and organizing skills.


  • Working knowledge of French and/or Arabic.
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
  • General knowledge and working experience of PeopleSoft/MSRP Supply Chain applications.
  • Participation in relevant training in the area of emergency management such as the Workshop on Emergency Management, Security Management Learning Programme, etc.
  • Training delivery experience.


External candidates must be legally present in Hungary at the time of application, recruitment and hire.

Submission of Applications

If you wish to be considered for this vacancy, please submit your Link megjelenítése (P11) and its Link megjelenítése when necessary, motivation letter and CV by e-mail with LAST name – Emergency Supply Chain Associate (10022764, 10022765)positions” in the subject line to the email address below by 18 January 2015.  

Shortlisted candidates may be required to sit for a test. Only short-listed candidates will be notified.  No late applications will be accepted.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training) or any other fees.


A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: Link megjelenítése

Helyek Budapest
Kategória Beszerzés / Logisztika / Szállítás
Minimális tapasztalat Több mint 5 év
Szükséges iskolai végzettség Középiskola
Munkaidő tipusa Teljes munkaidő, Határozott idejű
Elvárt nyelvtudás Angol
Aktiválás időpontja 2014.12.30.
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