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Buying Admin Opportunities - Hertfordshire, Watford, WD171

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As TJX Europe, our European businesses include TK Maxx in the UK, Ireland, Germany and Poland, and HomeSense in the UK. Our stores offer shoppers a huge range of brands with up to 60% off recommended retail prices. Our team of buyers deals directly with thousands of designers and brand owners all over the world. And then we pass the savings onto our customers.

The majority of our stock is fashionable, current season merchandise while a small percentage is past season or timeless classics. We really don't want to boast but we do secretly think our concept is a little bit unique, and that's why our commitment is to bring our customers big labels at small prices.

Job Summary
To provide high quality administrative support to the Buying Team

Key Responsibilities

Purchase orders

Assist Buyer / Buying Manager with business needs/tools to include reports (sales, vendor), spreadsheets and any other required data.
Complete special projects and perform analysis as needed.
Prepare, enter, review and validate electronic purchase orders
Track all purchase orders to ensure vendor receipt
Purchase order maintenance - enter data amendments, follow up with vendors, attend to any other issues/problems
Partner with buyers on key appointments to assist in order writing (potential travel needed)
Ensure PO entry is timely and accurate
Manage POs from multiple Buyers
Manage PO flow as required e.g. chasing lates, updating transit times, querying data on a PO
Coordinate and prepare all necessary information for both internal and external meetings to include business meetings, store/market visits, vendor meetings, appraisals, strategy meetings & presentations.
Attend meetings/events as required

Administrative support

Vendor management - assist the Buyers with new vendor set up, manage the department's vendor base (contact info, pre ticket addresses, update trade show vendor base, maintain history and current activity), filter potential new vendors, keep vendor information current and appropriate
Diary management - assist buying team with diary management including travel arrangements, trips & meetings
Manage royalty accounts - keep information updated and inform required departments
Log Buyers weekly itineraries
Assist and support BAs and Buyers from other buying offices
Organise and prepare expense reports, collate and manage receipts
Support the team with general administration (post, faxes, photocopying, new starters, troubleshoot technology issues etc)
Process invoices on Oracle
Maintain Confidentiality

Business analysis

Assist Buyers in preparing for their market week on a Monday by report printing, vendor information etc.
Perform special projects as assigned or directed throughout the week based on Buyer's needs

Sample coordination (forms a larger part of PD BA role)

Ensure all samples are controlled in an effective and timely manner
Liaise with vendors to ensure timely and appropriate delivery of samples
Assist in pre-production/production sample process to include communicating with the vendors, tracking receipt of samples, setting up displays for buyer approval and creating and maintaining binders, etc.
Management of samples in a timely and appropriate manner

Strategy/Style out preparation

Request samples from vendors, ensures samples are received and returned in a timely manner
Create mood boards, strategy packs and presentations

Key Skills, Knowledge & Experience


Educated to a minimum of GCSE standard or equivalent
Proven strong administrative and organisational skills
PC literate with intermediate computer skills, good data entry and math skills
A genuine interest in retail
Demonstrates flexibility and ability to adapt to an ever-changing and diverse environment
Able to juggle a number of constantly changing priorities and multitask in a high volume and fast paced environment while maintaining a positive and professional demeanour
Independent, able to work effectively without close supervision
Committed and reliable
Excellent attention to detail
Task oriented, aware of deadlines
Excellent communication skills, both verbal and written
Strong interpersonal skills, ability to form and maintain relationships with people on all levels
Self starter, self motivated, fast learner
Ability to represent the company in a professional manner and maintain confidentiality at the highest level


Retail experience
Ability and/or interest in travel
Drivers License

Working at TJX Europe, variety and diversity are not only ever present, they are essential. So, whatever your individual talents or interests, it's more than likely that we have exactly what you are looking for. With an extensive range of career options across the UK, Ireland, Germany and Poland, TJX Europe stands out as one of the most successful and exciting retailers in Europe.Link megjelenítése" width="0" height="0" />
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