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Administrative assistante/ CCR Franchise Coordinator

  • A hirdetés 1176 napja lejárt
For one of our Client based in La Côte, we are urgently looking for a:

Administrative assistante/ CCR Franchise Coordinator

Job purpose:

To provide efficient support to the CCR Franchise General Manager and members of the CCR Franchise Team, specifically as relates to administrative and organizational tasks. Also provides project support to team and is assigned small projects to manage.

Major Accountabilities:

Operating Rhythm:

Administrative Tasks :

•Ensures smooth functioning of GM's calendar, in all areas of admin, to enable superior to focus on major business and organizational issues.
•Ensure expense reports are completed in a timely manner
•File documentation in a logical and confidential manner when needed.
•Administer the agenda and meeting schedule of the manager(s).
•Welcome visitors and candidates.
•Prepare the arrival of new team members including office coordination and organization, Basic IT equipment, IT and phone-requests and provide onboardings.
•Support the CCR team with any ad hoc requests as and when needed
•Ensure the teams annual appraisals are completed on time (PMP)
•Act as main contact for HR within the team and provide assistance in arranging any interviews & debrief meetings
•Work in close co-operation with other assistants, especially within the Franchises, to understand the business and its evolution, and to be in a position to substitute another administrative assistant within the same function, in case of an absence.
•Travel arrangement /Event organization:
•Arrange travel, transfer and accommodation for GM.
•Ensure required visas for team are processed on time.
•Organize meetings and annual events*, select location, control costs and compliance, ensure that meetings run smoothly (catering, transfers, accommodation, dinners).
•Create and compile presentations for meetings, prepare material for event(s), take minutes, ensure follow-up.


•Track Budget on a monthly bases ensuring team update their actuals and that forecast/target are on track
•Process all PO's including, supplier creation (SIM), contract approval (CLM), compliance approvals.
•Train new team members on processes for contracts & orders

Internal Communications

•Create and update internal contact lists and GM travel schedule.
•Support manager(s) in filtering incoming communication, identifying priorities, and responding to standard queries, follow -up when action is required, forward specific requests to relevant colleagues.
•Support the manager(s) in drafting communications, making calls, arranging conference calls. Ensure quality of correspondence and reports.

These points imply acquiring an understanding of the business, the organization, and any relevant issues. Individual is expected to propose solutions, and provide input to, whenever possible, the decision-making process, ensuring confidentiality on sensitive topics.

•Apprentice Mentoring - ensure apprentice is trained and learning about the department. Assign tasks for the apprentice to learn & ensure these tasks are completed in a timely manner
•Welcome Day - Update the welcome day presentation as and when new information is provided. Give the presentation to new comers on a monthly basis
•CCR Newsletter - Coordinate newsletter input with team members, correct and/or translate text before sending to agency for layout
•Team project support - support team members when needed on projects. Tasks could include but are not limited to (data collection, translations & reporting).

Key Performance Indicators:

•Organizational skills
•Smooth functioning of meetings and events
•Efficiency in follow-up on requests
•Capable of appropriately handling sensitive information
•High quality outputs (ie presentations, communications)


Education: High school diploma (university-level studies preferable)
Experience: 3-5 years of responsible administrative support experience. High degree of computer literacy. Experience in event management, meeting organization would be an asset
Language: Fluent English/French; other languages helpful

Assignment start: As soon as possible
Assignment duration: Temporary
Workload: 100%

Region: Vaud
Vertragsart: Befristet
Kategorie: Administration/Sachbearbeitung
Veröffentlicht am: 17.10.14
Beschäftigungsart: Vollzeit (100%)
Job Nummer: JO-1409-16029
Abteilung: Kelly Services, Inc. in Switzerland is a leader in providing innovative workforce solutions. Kelly offers a comprehensive array of custom-designed outsourcing and consulting services as well as world-class staffing on a temporary, temporary-to-hire, and permanent basis. Kelly provides employment to more than 200 people in over 40 branches and specialist department throughout Switzerland.

Kelly specializes in providing professional/technical workforce solutions, with local expertise. These solutions include Finance, Science, and Medical. Kelly has a rich history in developing our solutions to address the workforce challenges of these communities, with expert staff dedicated to providing integrity and technical competency to ensure high performance, and proven results from its specialty talent.Link megjelenítése" width="0" height="0" />
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