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Receptionist and Administrative Associate



As a receptionist and administrative associate you will:
  • Welcome, greet and register visitors, vendors, clients, candidates, customers and inform appropriate personnel
  • Ensure compliance with physical security policies
  • Keep log book record of visitors, vendors, clients signing in and out of the office
  • Manage, monitor and ensure reception and rear entrances of the building area are clean, tidy and project a business-like image
  • Answer incoming calls, determine purpose of calls and forward calls to appropriate personnel
  • Act as a point of contact internally, externally & in emergency situations
  • Handle mails & deliveries
  • Assist to provide office supplies (office & kitchen supplies) for staff and maintain adequate stocks, task include ordering new supplies, identifying new suppliers and obtaining the best price
  • Manage an office budget and process incoming invoices
  • Supervise the maintenance of office facilities & equipment
  • Assist in booking conference rooms, organization of all aspects for meetings and arrangements of catering when necessary
  • Organize office events and team buildings
  • Assist with other clerical duties such as filing, data entry, copying, faxing and scanning
  • Do on site preparation for new hires i.e. workstation, access card, welcome email and other local onboarding activity
  • Do other clerical and administrative tasks as required by the manager & supervisor
  • Previous experience in a receptionist & administrative role
  • Fluent English is a must
  • Good planning and organizational skills
  • Well-developed interpersonal and communication skills
  • Demonstrated ability to juggle multiple priorities
  • Professional appearance and manner
  • Willing to learn & explore
  • Team player
  • Computer literacy
  • Punctual, dynamic, initiative
Munkavégzés helye Budapest
Kategória Asszisztencia / Adminisztráció
Minimális tapasztalat 1 év
Munkaidő tipusa Teljes munkaidő
Régió Budapest
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