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Executive Assistant - Event Organiser (SZJ-5415)


  • A hirdetés 851 napja lejárt

About the company

Our client is a prestigious multinational firm in FMCG. To their expanding operation we are looking for Executive Assistants to provide support to the directors in the day-to-day management of their business, which encompasses both Administrative and Organisational tasks. This is an important position, supporting executive level of people requiring little or no supervision and guidance.

Position overview

Responsibilities: 

Co-ordinating information and business flows as necessary. 
Orchestration of the Director’s office facilities Organizational Tasks 
Manage accessibility to Directors complex diary – set up relevant arrangements (e.g. meeting room, notifications, material, etc). 
Deal with Directors post and e-mails efficiently, actioning them when necessary without further reference to their boss 
Compose written and email correspondence, compiling and conveying information clearly in a concise written style, often explaining complex ideas. 
Organize and arrange travel itineraries of Directors, local and overseas, coordinating with counterparts in other locations. 
Provide cover for other Assistants for peak workload, sickness or holidays 
Proactively manage electronic and actively minimize paper filing Event Organisation Organize conferences, workshops and events at both a Domestic and International level: 
Work to a budget whilst providing an optimum service and fulfilling the needs of delegates.
Key point of contact for participants, facilitators and venue management. Prepare and distribute pre-reading materials and act as on-site co-ordinator.
Prepare presentations/ slide shows, using own ideas and designs as required Organize complex meetings and telephone/video conferences domestic and international, taking into account different time zones 
Build, develop and maintain relationships with key external/ internal customers and build cross-functional network within the peer group 
Ensure fluid communication is maintained with directors at all times especially when travelling. 
Deal with all queries and forwarding to relevant departments when necessary. 
Support directors in preparing communications to wider – sometimes even global – groups from an executive down to operational level. 
Co-ordinate the administration of departmental time-sheets on behalf of the respective directors 
Manage and co-ordinate all other ad-hoc administrative tasks and project management work and research as appropriate. 

Review & prepare expense return claim reports for respective directors adhering to the travel & expense guidelines. 

Requirements: 

Secondary school is a must but college/ university graduate is an advantage. 
At least 4 years in a Team Assistant or PA role at senior level, preferably within a competitive commercial environment 
Has regularly interfaced with various nationalities & foreign locations 
Ability to work independently, excellent time management, able to set priorities 
Advanced Microsoft Office software knowledge. Experience with using Power Point and preparing presentations, reports & spreadsheets 
Fluent in written and spoken English and Hungarian. Additional language skills are a benefit. 
Flexibility, Sense of Responsibility 
Continuous Improvement, Customer Relationship Management

If you are interested in the position above, please send your CV in MS Word format to E-mail cím megjelenítése

Helyek Budapest
Kategória Asszisztencia / Adminisztráció
Munkaidő tipusa Teljes munkaidő
Elvárt nyelvtudás Angol
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