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Channel Development Team Coordinator/PA


  • A hirdetés 1163 napja lejárt
Job Summary and Mission
This position contributes to Starbucks success by providing support of a confidential and complex nature to a department, business unit or regional office. May provide project support and/or administrative support to multiple team members at the direction of his or her manager. Handles non-routine information and carries out activities following general guidelines with limited direction. Exercises independent thinking and discretion.

Models and acts in accordance with Starbucks guiding principles.

- Summary of Key Responsibilities
- Responsibilities and essential job functions include but are not limited to the following:
- Coordinating projects or phases of complex projects that support department or functional initiatives; ensuring that expected results are achieved within the specified time frame and on budget
- Supporting the creation and management of project timelines to deliver products and programs
- Proofreading functionally specific materials for accuracy including copy, grammar and layout and making appropriate edits
- Preparing charts, tables, graphs and other presentation materials to support functional work
- Proactively identifying and implementing processes to improve workflow, organization and communication
- Providing calendar support to the functional leader and his team
- Meeting with departmental managers to coordinate meetings, assignments and deadlines
- Providing support for meetings, trainings, seminars and activities for the department
- Serving as primary point of contact for both internal and external enquiries and responding or escalating as appropriate
- Assisting with on boarding of new partners
- Coordinating administrative tasks and projects such as tracking budgets, invoice coding, tracking travel expenses, generating reports and - identifying variances, updating databases, etc.
- Managing large mailings or distribution of materials, as required
- Scheduling or coordinating business travel as needed
- Serving as a knowledge resource to the department or function
- Organising and maintaining filing systems, both electronic and physical
- May sort and distribute mail
- May order and replenish department/team supplies
- Skills, Experience and Qualifications
- Proven experience of providing project related support or equivalent
- A track record of providing excellent customer service to internal and external customers
- University graduate or equivalent
- Proven experience working as a PA, administrative assistant or coordinator, ideally within a sales or marketing function.
- Experience of providing simultaneous administrative support for one or more leaders and/or a team
- Experience of managing calendars and emails on MS Outlook and intermediate proficiency in Microsoft Office Suite
- Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
- Experience of setting priorities, meeting deadlines and managing multiple projects in a fast-paced, changing environment
- Ability to make recommendations on changes in approach, concepts and the design of solutions as a team member
- Ability to work independently and make decisions with minimal supervision
- Ability to build cross functional relationships with stakeholders at all levels of responsibility
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to handle confidential and sensitive information with a high level of professionalism and composure
- Strong attention to detail
- Knowledge of general office administration, procedures and equipment

Core Competencies
Puts the Customer First: Has a relentless focus on the customer. Understands what the customer wants and how to best deliver the experience.

Works Well with Others: Listens and communicates well with others within and outside of Starbucks. Creates a team environment that is positive and productive.

Leads Courageously: Takes personal responsibility to do the right thing, and persists in times of challenge or uncertainty. Adapts quickly to change and makes timely, thoughtful decisions.

Develops Continuously: Continuously seek opportunities to improve self and others. Leads with trust, honesty and commitment to hire, coach and develop partners to achieve their potential.

Achieves Results: Understands what drives overall business success and is accountable to prioritize and deliver quality results. Demonstrates knowledge of core products and processes to get results. Anticipates obstacles and takes action to prevent or minimize their impact.

Qualifications

- Proven experience of providing project related support or equivalent
- A track record of providing excellent customer service to internal and external customers
- University graduate or equivalent
- Proven experience working as a PA, administrative assistant or coordinator, ideally within a sales or marketing function.
- Experience of providing simultaneous administrative support for one or more leaders and/or a team
- Experience of managing calendars and emails on MS Outlook and intermediate proficiency in Microsoft Office Suite
- Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
- Experience of setting priorities, meeting deadlines and managing multiple projects in a fast-paced, changing environment
- Ability to make recommendations on changes in approach, concepts and the design of solutions as a team member
- Ability to work independently and make decisions with minimal supervision
- Ability to build cross functional relationships with stakeholders at all levels of responsibility
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to handle confidential and sensitive information with a high level of professionalism and composure
- Strong attention to detail
- Knowledge of general office administration, procedures and equipmentLink megjelenítése" width="0" height="0" />
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